> For the complete documentation index, see [llms.txt](https://docs.emsigner.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.emsigner.com/initiate-and-sign-envelopes/using-templates/configuring-template-access.md).

# Configuring Template Access

### Template Access Management

Templates can be shared with users or departments directly from this screen.

#### Granting Access

Select either a **Department** or a **User**, then click **Grant Access**.

Access determines who can:

* View the template
* Use configured activities
* Create workflows from the template

**Department-Level Access**\
Grants access to all internal users mapped to the selected department.\
Suitable for role-based or team-wide access.

**User-Level Access**\
Grants access specifically to the selected user.<br>

> If the user already belongs to a department with access, user-level access takes precedence and overrides department access.

If no access is assigned, the template remains visible only to administrators.

<figure><img src="https://1693119202-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXNKpOPGIHdEkmaF2RQso%2Fuploads%2F4QTZQckiCeWAJe6CKtl1%2Fimage.png?alt=media&amp;token=5137c5c0-665d-435a-9186-ecdc3ece032a" alt=""><figcaption></figcaption></figure>

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### What Happens Next?

After managing templates and activities:

* Select **Setup Template / Flexiform** to configure the workflow.
* Choose between **Fixed Form** or **Flexi Form** configuration.
* Upload documents, define participants, and place fields in the upcoming steps.